Data Archiving

Improve Operational Resiliency and Reduce Risk with Archiving

Compliance and regulatory requirements, non-existent or enforced records-retention policies, and the continuing growth of unstructured data make your business vulnerable, exposing the organization to revenue shortfalls, reduced productivity, and critical data loss. Archiving offers a secure, organized framework to mitigate risk and manage the information life cycle. With data archival, a business can:

Consonus Archiving Solutions

Consonus archiving solutions provide a quick return on investment. You will see immediate savings in data storage as well as a reduction in the costs associated with technical and administrative activities. By reclaiming storage and boosting efficiency, archiving improves your bottom line — it’s that simple!

Consonus offers the following solutions to address your archiving needs:

Consonus Secure Archiving for the Enterprise® (Consonus SAFE™)
Consonus SAFE™ is a Software-as-a-Service (SaaS) configuration of Symantec Enterprise Vault™ and is the foundation of our comprehensive suite of archiving tools for the enterprise.

Managed Exchange
When IT resources are scarce, dependability is paramount, and compliance is a mandate, a managed exchange solution is the perfect solution. Learn more about Consonus Managed Exchange.

Hosted Exchange
Built for rigorous uptime requirements and easy administration, Consonus offers a hosted exchange option to mitigate the business risk of downtime. Learn more about Consonus Hosted Exchange.

TransVault Software
Consonus deploys TransVault Software solutions as part of a robust email archive migration framework, providing a consolidated archive of historic email that is discoverable from within one environment. Comprehensive audit logs facilitate superior content integrity plus deduplication and compression result in significant storage savings.

The Difference Between Archiving and Backup

It is a common misconception that if your business has a robust backup system, archiving is unnecessary. Obviously, these businesses have not experienced serious litigation, poor infrastructure performance, exponential data growth, significant downtime, or considerable increases in storage costs. Archiving can help remedy these situations and more. Backups cannot.

Through archiving, a centralized repository of information is created that is easily accessed and managed. Faster backups and restores are the result as are reduced search and retrieval costs.

Archiving

Backup

  • Used for long-term preservation of data
  • Used to recover systems and data due to corruption/loss
  • Ensure regulatory compliance
  • Meet SLAs (RPOs and RTOs)
  • Only copy of data – original deleted
  • Second copy of data – original left in place
  • Data stored as individual objects
  • Data stored in context of systems
  • Retention control at object level
  • Retention control at image level
  • Easily search for active, relevant content
  • Content-specific searches are time consuming
  • Reclaim storage by moving data to lower cost tiers
  • All data is stored as backup; can be cost-prohibitive

Steps to Implementing an Archiving Strategy: Where do I start?

Data archival is a business solution, extending far beyond IT.  Archiving must support the business needs — policies, processes, and people — to successfully and thoroughly protect the organization. This takes a great deal of skill and experience to effectively address both IT and legal requirements.

Consonus can help make sense of it all with professional IT consultants that know the questions to ask and have the skills to implement. Our step-by-step approach to a holistic archival strategy to finding the appropriate archiving strategy for your business includes the following:  

Step One: Prioritize the business drivers for archiving.
This will help you choose the appropriate archiving solution to meet your needs. Business concerns to consider include:

Step Two: Assign a value to the information.
Assigning value to the information needed to be archived will form the basis of a retention policy.

Step Three: Develop and refine retention policies.
The debate over the length of time unstructured data, especially email, should be stored remains a hot topic throughout the industry. The archiving solution should reflect the electronic archiving needs of the organization as a whole in order to mitigate risks associated with the information being produced and distributed. 

Of course, there is much more to consider before selecting and implementing the most suitable archiving solution. Here, a seasoned archival specialist can be a valuable addition to your team; this person(s) can recommend a solution that addresses multiple business units, ensure policies satisfy the latest government regulations, and identitify minute details and nuances that otherwise may be overlooked.

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